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The North Lebanon Township supervisors met Monday night to discuss newly adopted Municibid procedures, a newly awarded Marcellus Shale grant, and various Park & Recreation board recommendations.
The supervisors unanimously agreed to adopt Resolutions #15-2022 and #16-2022, which establish procedures for the sale of North Lebanon Township surplus personal property.
While the Second-Class Township Code establishes a procedure for the sale of lots worth $2,000 or more, individual townships create procedures for less valuable lots.
Resolution #15 states that lots found to be valued under $2,000 may be sold without the formal bidding process of larger lots. Instead, the township manager and/or police chief will seek bids and make the sale. They will, however, still need to report these sales to supervisors.
Resolution #16 reaffirms that lots valued over $2,000 require board approval to advertise, including an advertisement in a local newspaper, and subsequent approval at a board meeting to sell to the highest bidder.
The supervisors added a 1985 Hudson trailer and a Jeep Liberty, which the township plans to put up for bid, to Res #16.
Township manager Cheri Grumbine presented the board with a memorandum dated May 9 from the Park & Recreation Board with four items and corresponding recommendations.
The first item regarded the concession stand at Long Lane fields during the Future Stars Tournaments. The Ebenezer Baseball Association confirmed that the operators of the stand during these tournaments after the normal baseball season did not make deposits to the EBA with their profits. The board did not make a recommendation.
Treasurer Ardy Snook and Chairman Ed Brensinger voted to require operators of the stand during the Future Stars Tournaments to obtain a lease with the township, as others who use the Lion’s Lake building for retail sales must do. Use affiliated with the Ebenezer Baseball Association will not be affected.
Vice Chairman Gary Heisey recused himself from the vote because of his personal involvement as a coach in the Ebenezer Baseball Association. However, he recommended the action taken by other supervisors.
The supervisors also discussed the possibility of raising the fees for these tournaments. The township is currently paid $50 per game during the season, but the township has found significant costs associated with the tournaments, including upkeep and maintenance.
The Park & Recreation board noted in the memorandum that they did not agree with raising costs per game this year, as the tournaments have already been scheduled.
Heisey abstained from vote. The other supervisors agreed to continue with current rates for this year, but to consider raising rates next year or discontinuing tournament use of fields.
The memorandum also included a request from Ebenezer Baseball Association president Dwayne Elder for the Little League to renovate the field at Lion’s Lake to accommodate different age groups. Seedway, owned by Park & Recreation board member Corey Ulrich, has volunteered to do this as a promotional expense.
The township was not asked to cover costs other than to rent a rototiller if the Little League cannot borrow one.
The supervisors unanimously agreed to allow this renovation and rent a rototiller if necessary.
The Park & Recreation board also detailed a request from Elder on behalf of the Little League to move the shed at the Township Community Park field to the field at Lion’s Lake, and that the township be responsible for moving the shed. If not, they said, the league requested permission to purchase a new shed.
Brensinger noted that the Community Park shed does not appear to be in great shape. Due to this, the board (save Heisey, who abstained), unanimously agreed to allow the Ebenezer Baseball Association to purchase a new shed.
In other business, the supervisors:
- Unanimously agreed to authorize Brensinger to sign documents finalizing the $25,000 Marcellus Shale grant awarded to the township for a walking path extension at Lenni Lenape park.
- Unanimously approved the transfer of $4,128 from the fire tax fund to the Ebenezer Fire Company, which it will put toward its equipment loan with the Kansas State Bank.
- Unanimously agreed to authorize Grumbine to approve and sign a background form on behalf of the township from Glenn Lebanon Fire Company to apply for a $250,000 apparatus loan. If approved, this would be paid back in $30,000 increments yearly for 15 years using fire tax funds.
- Received 2021 year-end CPA-prepared financial reports from all four township fire companies.
- Unanimously made a motion to accept with regret the resignation of EMA coordinator for the township, Steve Beard.
- Discussed the possibility of asking police Chief Tim Knight to leave his police vehicle at the municipal building rather than taking it home, but opted not to make any changes due to duties Knight often performs while on his way to or from work. Other government employees, however, are no longer taking their work vehicles home.
- Unanimously agreed to close Old Ebenezer Road from Route 72 to Jay Street from 9 to 11 a.m. May 21 for the dedication ceremony of the new memorial garden.
- Unanimously approved an updated development plan for the Town’s Edge apartment development, which now includes seven garage buildings for parking rather than traditional parking spaces.
- Unanimously agreed to approve the license for Reazer’s Disposal, which was found in compliance with requirements.
- Unanimously agreed to accept a $5,260 quote to clean and encapsulate the HVAC system at the police department, as opposed to a $9,620 quote to replace it altogether.
- Unanimously approved the minutes for the April 18 meeting and April 6 joint meeting.
- Heard reports from the fire chief, police chief and township manager.
- Unanimously approved the payroll, fund balances, and payment of invoices subject to audit.
North Lebanon supervisors meet at the township municipal building the third Monday of each month at 7 p.m. The next meeting will be held June 20. The meetings are open to the public and do not require prior registration.
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